Policy & Procedure Handbook
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Click here for Table of Contents.1.0 Administrative Policies
1.1 Administration
01_01_01 Policy & Procedures01_01_02 Definitions01_01_03 Prevailing Directives 01_01_04 Access to Public Records01_01_04 Appendix Access to Public Records01_01_04 Appendix Access to Public Records Exemption Log (SnureLawOffice)01_01_05 Stamped Signature1.2 Board of Fire Commissioners
01_02_01 Fire Commissioners Compensation01_02_02 Commissioners Meeting Agenda Requests01_02_03 Authority of Board of Commissioners01_02_04 Authority of Chairman of the Board01_02_05 Election of Chairman of Board of Commissioner01_02_06 Litigation – Defense01_02_06 Appendix Litigation- Defense Steps to take01_02_07 HIPAA 01_02_07 # 1 Appendix Employee Quick Reference Sheet01_02_07 # 2 Appendix HIPPA01_02_07 # 3 Appendix GCFD3 Medical Recieved Privacy Notice01_02_07 # 4 Appendix Patient Authorization01_02_07 Appendix – Documenting and Accounting01_02_07 Appendix Other – Patient Medical Records Request01_02_07 Appendix Other – Revocation01_02_07 Appendix Other – Deceased Medical Records Request01_02_07- A Correction or Amendment Health Information01_02_07 -A Appendix Request to Correct or Amend Health Information2.0 Strategic Plan
2.1 Departmental Mission
02_01_01 Mission Statement02_01_01 Appendix Departmental Mission Statement2.2 Service Delivery Levels
02_02_01 Fire Suppression02_02_02 Emergency Medical Service 02_02_03 Hazardous Materials02_02_04 Fire Prevention 02_02_05 Search & Rescue 02_02_06 Contract Services 02_02_07 Response to Areas Outside of District Boundaries02_02_08 New Born Baby Transfer 02_02_08 Appendix Newborn Medical Questionnaire02_02_08 Appendix Baby Brochure02_02_08 RCW 13.34.360 New Born02_02_08 Senate Bill 5236 New Born2.3 Performance Analysis
02_03_01 Performance Analysis3.0 Public Relations
3.1 Public Relations
03_01_01 Public Relations3.2 Contact with News Media
03_02_01 Contact with News Media3.3 Workplace Dispute Resolution
03_03_01 Workplace Dispute Resolution3.4 Social Media / Imagery Policy
03_04_01 Social Media / Imagery4.0 Personnel Management
4.1 Job Descriptions
04_01_01 Job Description District Fire Chief 04_01_02 – A Job Description – Deputy Fire Chief – Operations04_01_03 – A Job Description – Assistant Chief – Prevention-Education04_01_03 – E Job Description – Assistant Chief Operations – Training04_01_04 Job Description – Battalion Chief04_01_05 Job Description – Captain04_01_06 Job Description – Lieutenant04_01_07 Job Description – Firefighter04_01_07-B Mechanic04_01_07-C Mechanic Apprentice04_01_08 Job Description – EMS Personnel04_01_09 Job Description – Executive Assistant – District Secretary04_01_10 Job Description – Department Secretary04_01_11 Job Description – Resident Firefighter04_01_11 a Appendix Resident Request for Leave Form04_01_11 b Appendix Resident agreement04_01_11 c Appendix Physical Agility04_01_11 d Appendix Cleaning schedule04_01_12 Job Description – Cadet Firefighter04_01_13 Job Description – Privacy Officer04_01_14 Job Description – Safety Officer04_01_15 Job Description – Administrative Assistant04_01_16 New Volunteer Liaison04_01_17 New Duty Officer Command Transfer04_01_18 Job Description – Executive Assistant04_01_19 Job Description – EMS Medical Service Officer04_01_20 Job Description – Chaplain4.2 Personnel Recruitment and Hiring
04_02_01 Recruitment and Hiring – Part-Time Employees04_02_02 Recruitment and Hiring -Full-Time Employees04_02_03 Application and Examination Process04_02_04 Volunteer Officers Promotions and Appointments04_02_05 Nondiscrimination and Equal Opportunity04_02_06 Americans with Disabilities Act04_02_07 Retired Personnel Drawing a Board of Volunteer Firefighters Pension04_02_07 Appendix Retire Rehire Member Checklist04_02_07 Appendix-BVFF Doc4.3 Labor Relations
04_03_01 Compensatory Time04_03_02 Sick Leave04_03_02 Appendix Sick Leave04_03_03 Light Duty04_03_03 a Appendix Light Duty04_03_03 b Appendix Light Duty04_03_04 Fire Marshal Responsibilities04_03_05 Training Coordinator Responsibilities4.4 Personnel Relations
04_04_01 Travel and Reimbursement04_04_01 Appendix Expense Form04_04_02 Uniforms, Dress Code and Personal Appearance04_04_03 Personnel Benefits04_04_04 Insurance Benefits04_04_05 Employee Recognition Appreciation04_04_06 Performance Evaluations04_04_06 Appendix Performance Eval Letter04_04_07 Employee Personnel Records04_04_08 Employee Recognition of Major Life Events4.5 Personnel Responsibilities and Conduct
04_05_01 Employee Responsibilities and Conduct04_05_02 Outside Employment and Conflicts of Interest04_05_03 Smoking Policy04_05_04 Political Activities and Lobbying04_05_05 Safety04_05_06 Firefighter Serious Injury and/or Death04_05_06 Appendix Firefighter Serious Injury and/or Death04_05_07 Reporting Injuries04_05_07 Appendix Reporting Injuries04_05_08 Accidents – Vehicles and Personal04_05_09 Harassment04_05_10 Whistleblower Act04_05_10 Appendix Whistleblower Act04_05_11 Officers General Responsibilities04_05_12 New Volunteer Performance Levels04_05_13 Participation Standards04_05_13 Appendix Participation Standards04_05_14 Attendance04_05_15 Substance Abuse and Drug-Free Workplace04_05_16 Grievance Complaint04_05_17 Chemical Hazard Communication Program04_05_18 Sign-In04_05_19 Pregnancy04_05_19 Appendix Pregnancy4.6 Discipline and Termination
04_06_01 Disciplinary04_06_01 Appendix Disciplinary Action04_06_02 Exit Interviews4.7 Leaves and Time Off
04_07_01 Leaves of Absence and Time Off 04_07_02 Holidays04_07_03 Religious Holidays04_07_04 Military Leave04_07_05 Volunteer Leave of Absence5.0 Financial Management
5.1 Budget Management
05_01_01 Budget Preparation and Adoption05_01_02 Authorization of Spending Dept. Funds05_01_05 Capital Expenditure Plan05_01_06 District Bank Accounts05_01_07 Reserve Fund Accumulation05_01_08 Donations and Contributions05_01_09 Credit Card Accounts-Revolving Accounts05_01_09 Appendix #1 – Authorized Users and Credit Limits05_01_09 Appendix #2 – Release of District Credit Card05_01_09 Appendix #3 – Credit Card Log5.2 Accounts Receivable
05_02_01 Charging for Services05_02_02 Contracting for Services for Part-time Employees05_02_03 Cash Receipting5.3 Accounts Payable
05_03_01 Voucher Preparation and Approval5.4 Financial Reporting
05_04_01 Monthly Financial Reports5.5 Payroll
05_05_01 Payroll05_05_01 Appendix #1 910 Automatic Deposit05_05_01 Appendix #2 – 2023 Biweekly7.0 Equipment & Vehicles
7.1 Acquisition and Control
07_01_01 Bidding Procurement07_01_02 Disposal of Equipment07_01_03 Sale of Surplus Equipment07_01_04 Inventory and Control of District Property07_01_05 Capital & Small/ Attractive Assets07_01_05 Appendix Capital & Small/ Attractive Asset7.2 Usage
07_02_01 Equipment & Apparatus Maintenance07_02_01 Appendix Maintenance Ticket07_02_02 Equipment and Vehicle Usage07_02_03 Official Use of District Vehicles07_02_04 Fueling Procedures07_02_04 Appendix Driver’s Fueling Procedure Agreement Form8.0 Information Management
8.1 Information Management
08_01_01 Data Disaster Recovery8.2 Software Copy Protection
08_02_01 Software Copy Protection8.3 Electronic Mail
08_03_01 Electronic Mail9.0 Incident Readiness & Response
9.1 Tactical Action Guidelines
09_01 Tactical Action Guidelines09_01_01 Emergency Vehicle Driving Standards and Rules09_01_02 Emergency Response & Operational Guidelines09_01_03 Emergency Vehicle Accident Prevention 09_01_04 Hose Care09_01_05 Breathing Apparatus Maintenance and Use09_01_06 Use of Ladders09_01_07 Green Light and FD Identification Plates09_01_08 Breathing Air Compressor and Cascade Filling System09_01_09 Rehab on Extended Incidents09_01_10 Emergency Response Clothing09_01_11 Fire Extinguisher Recharge09_01_12 Firefighter Accountability System09_01_12 Appendix Firefighter Accountability System09_01_13 Damage to District Equipment09_01_13 Appendix Accident/Incident Report09_01_14 Property and Equipment Care09_01_15 Emergency Fire Ground9.2 Training
09_02_01 Training Policy09_02_02 Training Fires09_02_03 Outside of District Training9.3 Emergency Medical
09_03_01 Infectious Disease Control09_03_01 Appendix OTHER INFECTIONS DISEASE CONTROL09_03_01 Appendix A Exposure Incident Report09_03_02 Quality Performance/Peer Review09_03_02 Appendix Quality Performance Peer Review9.4 Fire Investigation
09_04_01 Fire Investigations9.5 Emergency Management
09_05_01 Major Non-Fire Emergencies09_05_02 Hazardous Materials Response09_05_03 Search and Rescue10.0 WAC 296-305 Safety Standards